Project management for agencies, studios and client teams

Client work, finally in one place.

Boards, tasks, files and approvals in a workspace your clients can join for free. Fast on a laptop with the keyboard, and usable on a phone when you are reviewing work on the move.

Free plan · No credit card · Clients always free

The Northwind Rebrand board with Brief, In progress, Client review and Done columns. Leo drags the Homepage hero concepts card into Client review, where it gets the In review label, the client Tom comments on it with an @mention for Maya, and a notification appears.

What Skybase costs and what it runs on

$3.99
per user per month on Pro, or $39.90 per year (save 17%).
Free
for clients. Single-project guests are never billed, on any plan.
1 database
per workspace, on your own subdomain. Nobody else's data in it.
120 MB
per file, on an allowlist that refuses anything executable.

The tour

See Skybase in 66 seconds

The board, table, calendar and timeline, client approvals and client teams, the inbox, automations, reports and the board on a phone, cut to music. It plays with sound, so it waits for you to press play.

A 66-second tour of Skybase, set to instrumental music and sound effects with no narration. The skybase.it logo, then the words “Boards. Tasks. Files. Approvals.” and “Client work, finally in one place.” The Northwind Rebrand board builds itself, and “Logo lockups, final round” is dragged to Done and turns Completed. The board turns into the table, grouped by priority and filtered to Maya’s one critical job, and the filters are saved as a view called “My critical jobs”. On the October calendar, “Social launch kit” is dragged from the Unscheduled tray onto Friday 16 October: “Drag to reschedule.” On Northwind’s timeline, “Moodboard for spring campaign” is dragged three working days later. Ghost bars show where the jobs that wait on it would land, and when it is dropped “Tone of voice workshop” and “Rebrand launch” move into them: “Preview before it moves.” A toast says “2 waiting jobs moved too”, with Undo. A link is drawn from “Competitor audit” to the moodboard, the critical path is outlined, and against the “Kick-off plan” baseline three jobs are late: “3 late vs baseline · project end +2d”. Its card comes apart into its labelled parts: status, job type, unread, priority, tasks, comments, due date and people. Leo Ortiz asks Tom Becker, the client, to approve “Homepage hero”, version 2, due Friday. On his phone, Tom opens the review from the email, pins a comment, “Logo a touch bigger?”, chooses Approve with changes and adds his note, and Leo’s card turns “Approved with changes”: “Clients sign off. Right from the email.” A join link lets people with @northwind.test addresses ask to join the project in the Northwind client team. Jess Moreau confirms their email and an administrator approves them: “Invitation sent to jess@northwind.test.” The Client teams page lists Atlas and Northwind: “Guests in a client team only see their own team and your staff.” “Bring the whole client. Clients join free.” The inbox is triaged with the J, K, E, S and X keys, ending on “Inbox zero.” “Triaged from the keyboard.” An automation called Review hand-off builds as a sentence: when the status changes to In review, then assign to Leo Ortiz, then notify Tom Becker. The job moves to In review, the rule reassigns it from Priya Shah to Leo Ortiz, and Tom gets a notification: “Automations do the hand-off.” From Examples, “Archive jobs in Done after 14 days” is picked and switched on. Its run shows as a Scheduled check, and the finished job “Brand audit” is archived by the rule: “The board tidies itself.” The reports dashboard counts up to 128 jobs completed, with throughput, lead time and the jobs at risk. Pressing ⌘K opens the command palette, and typing “hom” finds the job “Homepage hero concepts”: “⌘K to anywhere.” On a phone, Skybase opens in the browser one column at a time, and a card is moved to Done with “Move to another column”: “Works on your phone.” Quick shots follow: “Dark mode.”, “Real-time.”, “Client approvals.”, “Client teams.”, “Every feature, every plan.” It ends on skybase.it, “Client work, finally in one place.” and “Free for up to 5 users · Clients join free”.

How it works

Three steps to a client project that runs itself

No setup weekend and no consultant. A project, a guest, and a file someone has to sign off.

  1. 1

    Create the project

    One board per client project. A new project starts with Backlog, Active, QA and Completed; rename them the way you already work.

  2. 2

    Invite the client as a free guest

    Add them straight onto a job. They see that project only, comment where the work is, and it costs you nothing.

    The invite dialog on a job: tom@northwind.co typed into Email addresses, a line saying someone new joins as a free guest who sees that project only, a preview marking Tom as new with an invitation to send and no change to the paid seats, and a Send invitation button.

  3. 3

    Approve work where it lives

    Ask for sign-off with a due date. Each decision comes back with who, when and which version.

One workspace

One board, from the brief to the sign-off.

Skybase covers the whole life of a piece of client work without a plugin marketplace: the card, the checklist, the file, the decision and the invoice-free client.

The Northwind Rebrand board with Brief, In progress and Client review columns. Priya drags “Logo lockups, final round” from In progress to Client review, where it gets the In review label, then the same jobs switch to the table view.

Boards that move with you

Drag jobs between columns and everyone sees it move. Custom columns per project, labels across all of them, and the same jobs as a board, a table or a calendar.

Collect existing brand assets
Logo clear-space rulesPS
Export PDF for clientLO

Jobs with real checklists

Every task has its own owner and due date, so “done” means done.

brand-guidelines-v3.pdf Awaiting

Approvals built in

Named approvers, pinned comments and a clear decision, free for clients.

TB Tom Guest
Love option B. Can we try the darker sky? @Maya
+1

Comments you can edit

Threads, @mentions and reactions on the job. Edit a comment after you post it, and a half-written reply survives a reload.

MC LO PS TB 3 online · Priya is away

Real-time, with presence

See who's online, who's away, and what just changed.

October 2026

M T W T F S S 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1

Thursday 15 October

  • Competitor audit SO
  • Launch email sequence In review AL
  • Photography shoot PS

Unscheduled 3

A calendar of due dates

Every job with a due date on a month grid, and a tray for the ones without. Drag a job to another day to reschedule it; on a phone the month becomes a day agenda.

Review hand-off

When the label In review is added Then assign to Leo then notify Tom

Review hand-off reassigned this job from Priya Shah to Leo Ortiz just now

Rules that do the hand-off

Administrators write a rule as a sentence: when this happens, assign, move, add or remove a label, mark complete, set the priority, notify or archive. Every change it makes shows on the job with a bolt and the rule's name.

Quiet hours

22:00 – 08:00 · Europe/London

Email frequencyHourly

Your morning roundup

Wed 14 Oct · 09:00

  • 1 overdue
  • 2 due today
  • 3 upcoming

Notifications you control

In-app and email switches for each band of activity. Batch the email hourly, daily or weekly, mute in-app alerts during your quiet hours, and start the day with a 09:00 roundup.

Suggested tasks

Draft welcome email copy
Design email template
Set up audience segments

Break jobs down with Claude

Ask Claude to suggest subtasks, pick the ones you want, assign, set dates.

yourstudio.skybase.it

Isolated database, signed file links

Your own database

Each workspace runs on its own subdomain with a dedicated database.

Search jobs, jump to a project, run an action ⌘K
g i Go to Inbox
g p Go to Projects
n New job
? All shortcuts

Run it from the keyboard

Press ⌘K to jump to any job, project or action. g i, g p and g r go to Inbox, Projects and Reports; n starts a job; ? lists the lot.

12 selected Move Assign Labels Complete Priority Archive

Change twenty at once

Select the cards you mean, then move, assign, add or remove labels, mark complete, set the priority, or archive them in one go.

In progress 3 Client review 2
Homepage hero concepts
Logo lockups, final round

Works on a phone

One column at a time with a switcher along the top, hold to drag a card, or use “Move to”. No app to install.

All features

Jobs & tasks

Every job carries its own checklist, files and history

Open a job and everything is there: a rich description, tasks with their own assignee and due date, attachments with image previews, comments, private notes and an activity trail. Need to split a big job? Ask Claude to suggest the subtasks.

  • Tasks with their own owner and due date
  • Attachments with image previews; download the lot as a zip
  • Upload several files at once and cancel one mid-flight
  • Private notes only you can see

The Logo lockups, final round job showing its labels (none yet, so Add label), priority, due date, members, the Details, Tasks, Files and Notes tabs, and a checklist of five tasks, three complete. A fourth task is ticked and the progress bar moves to four of five. Beside the tabs is the comments panel with a comment from the client, Tom.

Approvals

Get sign-off you can point to

Name who approves and by when. Clients review from the email, pin comments on images and PDFs, and decide.

  • Named approvers, with Everyone or Any one
  • Due dates, reminders at 9am local time, and nudges
  • Pinned, threaded comments, and internal notes for your team
  • Approve, Approve with changes or Request changes, per version

A 30-second film, set to instrumental music and sound effects with no narration. The skybase.it logo, with the words “Client approvals” under it. Leo Ortiz fills in Ask for approval for “Homepage hero”: Tom Becker as the approver, Everyone must approve, a due date and a short brief. He sends it, and his card on the job shows Awaiting approval: “Name who decides, and by when.” On his phone, Tom Becker, the client, gets the email that Leo added version 2 and opens the review from it without signing in: “Clients review from the email.” He taps Comment, then the logo, and pins a comment there, “Logo a touch bigger?”: “Comments exactly where they belong.” He chooses Approve with changes and adds his note. His phone says “Thanks. Leo Ortiz has been told.”, and Leo’s card turns “Approved with changes”: “Approve. Approve with changes. Request changes.” On the review page, Compare sets version 1 against version 2. The slider sweeps from version 1’s headline, “Find your way.”, to version 2’s, “Find your bearing.”, then the view switches to Side by side: “Version 2 asks again.” Leo’s card shows Approved with changes, 1 of 1 decided, Everyone must approve and who asked, and Download sign-off (PDF) offers a Team copy and a Client copy: “Every decision, on the record.” The round in four words: “Ask. Review. Decide. Sign off.” It ends on skybase.it, “Client work, finally in one place.” and “Free for up to 5 users · Clients join free”.

Automations

Let the board do the hand-offs

Write a rule as a sentence: when a job gets the In review label, assign it to Leo and let Tom know. Skybase runs it straight after the change is saved, or once a day for rules that wait on time, and the job's activity shows the change with the rule's name, so nobody wonders who did it.

  • Ten triggers, plus eight from GitHub once a repository is connected: from a new job to an approval or a pull request going live
  • Up to 3 conditions and 5 actions: assign, add collaborators, add or remove a label, mark complete, set the priority, move (quietly, if you like), notify, archive
  • Administrators write the rules; the team can read them
  • A rule that points at something deleted switches itself off and says why

See everything automations can do

An automation rule named Review hand-off, switched on: when the label In review is added, assign to Leo Ortiz, then notify Tom Becker. It has run 12 times. Beside it, Priya Shah adds the In review label to Brand guidelines v3, the rule reassigns it from Priya Shah to Leo Ortiz, a row marked with a violet bolt records that in the job's activity, and Tom Becker, the client, is notified.

From the blog

Latest from the blog

Practical articles on planning projects, sharing work with clients and getting the sign-off.

All articles on the blog

Pricing

Free for up to 5 people. $3.99 per user after that.

Every feature on every plan. Pro adds unlimited users, 100 GB of storage and priority support. Clients are free on both.

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  • 2 GB file storage
  • Unlimited projects, every feature
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$3.99/user/month

  • Unlimited users
  • 100 GB file storage
  • Priority support
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FAQ

What people ask before they sign up

Anything else? Email support@skybase.it.

Is Skybase really free?
Yes. The Free plan includes up to 5 users, unlimited projects, 2 GB of file storage and every feature. No credit card, and no expiry date while you stay inside those limits. Pro is $3.99 per user per month when you need more than 5 people or more storage.
What is the difference between a Job and a Task?
A Job is a card on the board: a piece of work with a description, files, comments and labels. Tasks are the checklist inside a Job, and each Task has its own assignee and due date.
Can my clients use it without paying?
Yes. Invite a client onto a job as a single-project guest. They see that project only, can comment, upload and approve the work they're asked to approve, and are never billed on any plan.
How do approvals work?
Choose the files, name who approves and give it a due date. Each approver gets their own link by email, which opens the review on any device without signing in. They can pin comments on images and PDF pages, then approve, approve with changes, or request changes with a note saying what to change. Upload a new version and everyone is asked again, with earlier versions and their decisions kept.
Can I see my jobs as a table, a calendar or a Gantt chart?
Yes. Every project shows the same jobs four ways: the board; a table you can sort, group, edit in place and export as CSV; a month calendar of due dates with a tray for jobs that have none; and a timeline, a Gantt chart of start and due dates where jobs can wait on each other. Save the filters you use most as a view, for yourself or for everyone on the project.
What can automations do?
An administrator writes a rule for a project as a sentence. When a job is created, moves, is completed, gets a label, has sat in a column for a number of days, or its priority or assignee changes, the rule can assign it, add collaborators, add or remove a label, mark it complete, set its priority, move it to a column (quietly, if you like), notify people or archive it, with up to 3 conditions and 5 actions. Rules that wait on time are checked once a day. Every change a rule makes shows in the job's activity with the rule's name. Automations are on both plans.
Is my data separate from other companies' data?
Yes. Every workspace runs on its own subdomain with its own dedicated database. Files are stored privately and every download link is signed and expires after 8 hours.
Can I import from Trello?
Yes. Export a board from Trello as JSON, then upload it from the Projects page. An administrator has to run the import. Skybase creates the project with its columns, jobs, labels and checklists. The people on the board arrive as placeholders holding their cards and comments, and the last step of the import is where you put an email against each one to invite them.
Will notifications flood my inbox?
Not once you have set it up, but the defaults are talkative: email goes out as things happen, covering comments and @mentions on your jobs, jobs and tasks assigned to you, and approvals you're asked for. Quieter activity, like a rename or a reaction, stays in the app. In Profile settings, under Notifications, you can switch email off altogether, switch it off for a whole band of activity (urgent, things involving you, regular activity, minor changes), or move the cadence from instant to hourly, daily or weekly so it arrives as one digest.
Does it work on a phone?
Yes, in the browser. The board shows one column at a time with a switcher along the top, cards move by holding and dragging or through a "Move to" menu, and job pages, comments and approvals all work at phone width. There is nothing to install.

Start the next project in Skybase.

Free plan, no credit card. Invite your client as a free guest.

Free plan · No credit card · Clients always free