Features
Organise the work. Get the sign-off.
Everything in Skybase, grouped by what you're trying to do. No add-ons, no tiers of features.
A kanban board with To do, In Progress and Review columns. A card moves from In Progress to Review, then the view switches to a list.
Drag a card between columns. In Skybase everyone on the board sees it move the moment you drop it.
Plan
Boards, columns and job types that match the project
A kanban board with To do, In Progress and Review columns. A card moves from In Progress to Review, then the view switches to a list.
A board with a column being renamed, a drag handle for reordering and an “Add column” button. The Completed column is marked as the completion column.
A “New job” form for the Print job type with custom fields: paper stock, brief, supplier link and artwork upload.
A status picker listing Not started, In progress, In review, Blocked and Done, and a priority selector set to Important.
Collaborate
Talk on the job, not around it
Comments and threads
Reply in threads on any job. Rich text: headings, lists, links, code.
@mentions and reactions
Pull someone in with @. React with 👍 ❤️ 🔥 😊 🎉 😢.
Guests on a job
Invite a client straight onto a job. They see that project, and nothing else. Guests can raise and edit their own jobs, comment and approve, but cannot edit yours.
Private notes and activity trail
Keep notes on a job that only you can see. Every move, task and file is logged automatically.
A comment thread on a job with messages from Priya, the client Dana, and Marcus, including @mentions, an emoji reaction and a mention picker.
Approve
File approvals without the email chain
Request approval
Flag any file for sign-off. The reviewer is notified in-app and by email.
Approve or request changes
One click, with an optional note. Decisions are stamped with who and when.
Versions
Replace a file and Skybase keeps the chain: v3 replaces v2 replaces v1.
Bulk download
Download every file on a job as one zip. Larger jobs build in the background and email you a signed link.
A files panel with four attachments. The client Dana approves brand-guidelines-v3.pdf, its status changes from awaiting approval to approved and a notification appears. Another file is marked changes requested.
Stay in the loop
Live updates, on your terms
Real-time everywhere
Job moves, comments, reactions, files, statuses and columns update live. See who's online and who's away.
Notifications your way
Per-category preferences, in-app and email. Instant, hourly, daily or weekly.
Quiet hours
Set a window in your timezone. Nothing emails you at 2am.
Morning roundup
A 09:00 email with what's overdue, due today, coming up, tasks assigned to you and recent activity.
Admins get a delivery log and click analytics for every notification, exportable as CSV.
A morning roundup email listing one overdue job, two due today, three upcoming, two tasks assigned to you and three recent activities.
Find & report
Know where everything stands
Search
Instant search across jobs, scoped to what you're allowed to see.
Inbox
Your open tasks by due date, the jobs you're on and unread notifications, in one view.
Reports
Jobs and tasks: total, active, overdue, completed, per project and per person.
Archive
Archive jobs, columns or whole projects. Nothing is deleted; browse the archive any time.
Secure
Your workspace, your database
A database per workspace
Every workspace runs on its own subdomain with its own dedicated database. Your data never shares a table with anyone else's.
Google SSO
Sign in with Google, or with email and password.
Signed file links
Files live in private S3 storage. Every link is signed and expires after 8 hours.
Workspace controls
Admins can suspend or delete a workspace, with two-step confirmation.
Every feature, on every plan.
Free for up to 5 users. No add-ons to unlock.
Free plan · No credit card · Clients always free