For studios
From first draft to final file, signed off.
For design, video and content production. Each file goes up on the job it belongs to, each round gets a clear yes or no, and the hand-off zip holds only what was approved.
The problem
The work is good. The file trail isn't.
Rounds of feedback, near-identical file names and a client who approved something, somewhere. The final hand-off is where it shows.
- final_v3_FINAL.psd The file name is doing the job of a version history, and nobody trusts it.
- Feedback on the wrong round Notes arrive about a draft that was replaced two days ago.
- Briefs that miss what production needs Format, sizes and references arrive over three messages, or not at all.
- A hand-off folder with everything in it Rejected drafts sit next to the approved file, and someone downloads the wrong one.
How it works
Three steps from brief to hand-off
-
1
Put the brief in the job type
Take a small studio, say Harbour Studio. Each kind of work, such as Design, Video or Copy, gets a job type with the fields its brief needs: text, a longer text area, a URL or a file upload. Fields marked as required have to be filled in before the job form moves on.
-
2
Upload each round for approval
Priya attaches hero-direction-b.png to a comment and asks for approval. Anyone on the project except Priya can approve it, or reject it with a note saying what needs to change.
A files panel with four attachments. The client, Tom, approves brand-guidelines-v3.pdf, its status changes from awaiting approval to approved and a notification appears. Another file has been rejected.
-
3
Replace, review again, hand off
When Tom at Northwind rejects a file, Priya uploads the next version against it. The old file is marked as replaced and the new one goes back for approval. When the job is done, Download all zips the approved files and leaves the rest out.
Why it works
What changes when every round lives on the job
Versions without the file names
A new version sits on the rejected file it replaces, so the history of rounds is on the job, not in the name.
Every round gets its own decision
Each new version goes back for approval, so an earlier yes never carries over to a file nobody has seen.
A clean hand-off
Download all builds a zip of the approved files, with the comment attachments if you want them. Large zips are built in the background and emailed to you.
Briefs that arrive complete
Job types carry custom fields, and a file upload field shows the brief's reference file in the job's details and in its Files tab.
The whole slate in one table
See every job in a project in a table, grouped by status, assignee or priority, sorted by due date, and exported as CSV for the production meeting.
Clients approve for free
A client joins as a single-project guest at no cost, sees only their own project and the people on it, and can comment, upload and approve files there.
- Up to 120 MB per file
- Images, video, audio, documents, archives and design files. Anything a browser could run, such as HTML, SVG or JavaScript, is refused.
- Only approved files in the zip
- Download all leaves out files that are waiting for approval or were rejected.
- Links that expire
- Files are stored privately, and every download link is signed and expires after 8 hours.
FAQ
What studios ask
Billing questions are on the pricing page. Anything else, email support@skybase.it.
What files can we upload?
Is 120 MB enough for video?
What happens to the old version when we upload a new one?
Who can approve a file?
What goes into the hand-off zip?
Can the client see our internal discussion?
Put your next production on one board.
Free plan, no credit card. Clients join as guests and approve files at no cost.
Free plan · No credit card · Clients always free